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Process Instance Retention

You can view this property on the Deployed Process Version Detail page.

You can specify how long to keep completed and faulted processes in the ActiveVOS database before deleting them on an automated schedule. This setting is available in the following locations:

• Process Deployment Descriptor editor in ActiveVOS Designer. Add the setting to a process’s deployment descriptor.
• Deployed Process Version Detail page of the ActiveVOS Console. Add or change the setting for a deployed process.
• There is a default retention days setting for all processes on the Storage page of the Administration Console. The setting for an individual process overrides this setting.

The retention setting applies to a process version with a status of current or future, not to expired or inactive versions. The schedule begins on the Completed or Faulted date of each process, as shown on the Active Processes page. For example, if a process instance completes on December 31, and the Retention setting is 30 days, the process instance is deleted from the database after January 30, on the next scheduled deletion.

To set retention for an individual process:

1. In the ActiveVOS Console, select Catalog>Process Definitions.
2. Select a deployed process from the list.
3. If multiple versions exist, from the Deployed Process Detail page, select a current or future version to open the Deployed Process Version Detail page.
4. In the Process Instance Retention field, specify a number of retention days, hours, or minutes for the process version.
5. Select Update. The effect is immediate for all completed and faulted processes.

For details about scheduled database maintenance, see Storage.

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