ActiveVOS Designer BPEL for People User’s Guide

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Sending Email When a Task Deadline Occurs

The Send Email action is an extension escalation provided by Active Endpoints. When a deadline is reached, an email can alert a task owner or administrator about a late task. For a discussion of escalations, see About Task Deadlines and Escalations.

Note: Sending email requires that you set up the Email Service in ActiveVOS server. The Email service provides a default Sender’s email address, which you can configure. For details, see the ActiveVOS Server Online Help.

To create a send email action:

  1. In the Outline view, right mouse click on Task> Start (or Completion) Deadline>Send Email.
  2. In the Email tab, add an expression for one or more recipients. The assignment you make to recipients must evaluate to the hd:organizationalEntity data type, defined in the WS-HT specification. Typing the name of a Logical People Group or a user name is not a valid value. To create a valid expression, use a Human Task custom function from the Expression Builder, such as:

    3. htd:getPotentialOwners("reviewTask")

  3. Add an expression for the Subject and for the Body of the email. To write these expressions, see the example below. Also, see Email Service in ActiveVOS Designer Online Help for some tips on creating the Subject and Body using expressions.
  4. Optionally, add a condition, as described in Defining a Condition for an Escalation Action.

Here is an example of valid email values:

Recipients: htd:getLogicalPeopleGroup('loanreps')

Subject: 'New task in inbox'

Body: concat('Please log in to ActiveVOS inbox to review new loan for ', htd:getInput('Document')/loan:lastName, 'which has just arrived.')

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