Potential Owners

Individuals or groups of people who receive a task. Each person receives the same task in their Inbox. Any one of them can claim ownership of a task, making it unavailable for all others.

Excluded Owners

Individuals or groups of people who may not become an actual or potential owner and thus they may not reserve or start the task.

Task Stakeholders

Individuals or groups of people who can influence the progress of a task, for example, by adding attachments, forwarding the task, or simply observing the state changes of the task. They are also allowed to perform administrative actions on the task instance and associated notification(s), such as resolving missed deadlines.

Task Initiator

The person who creates the task instance. Depending on how a task is instantiated, a task initiator may or may not be defined. A case where the initiator could be known is when the actual owner or business administrator of Task A initiates Task B.

At runtime, a task initiator may skip the task, if it is skippable. The task appears in the initiator’s Inbox and the Skip button is available. For details, see Required and Optional Properties of a People Activity.

Business Administrators

Task and notification

Individuals or groups of people who are responsible for ensuring that the task or notification is completed. As such, Administrators can assign a task to any user or claim a task for themselves in order to work on it. An Administrator can also see a list of all task instances for all potential and actual owners of a task. When you set up task deadlines, you can trigger events, such as notifications, that can be targeted for Administrators.

Administrators have the same permissions as task stakeholders in the Inbox.

Delegation

Task only

In addition to selecting individuals or groups to receive the task, you can also specify constraints concerning delegation of the task to others. By default, anyone who can view a task in their Inbox can delegate a task to someone else.

On the All tab of a task, you can select anybody, nobody, or potential owners. You can also specify individual or groups of delegatees by creating a literal, expression, or logical people group.

Recipients

Notification only

Individuals or groups of people who receive notifications.